Wedding Question: Save the Dates with Response & Travel Info

As you know, we accept wedding questions here and via email! Here’s the latest:

I’m going to send out Save the Dates for my destination wedding. In the save the dates I want to send out a little questionare asking who is coming, who is not coming, and who might come. I am also working with a travel agent so I would want to include her in it so people can use her for airfare. So, I would also need to know which airport people would be flying out of. How would I word all of this without sounding crazy? Would I include this along with a stamped envelope in all of the save the dates?

Wow! That’s a lot of information for a “save the date!” There’s a few things you can do with this, so I’ll give you a few ideas and options…. with two quick caveats.

Photo from The Wedding Lens

Photo from The Wedding Lens

First, a “save the date” typically does not include response information; that’s usually saved for an invitation. But I can completely understand why you might want a tentative head count. Just beware that people will change their minds, especially if your wedding is far away.

Second, I hope you know that it isn’t your responsibility to book travel for everyone. Of course, you can give people the travel agent’s name, but don’t book everything for everyone, especially because each person’s schedule will be vastly different, even if they are coming from the same city.

With that in mind, here are some ideas!

Idea #1: A Save the Date, your email address for a response (yes, no, maybe), and the travel agent’s phone number. So, something like:

“Save the Date! Mary and David are getting married on June 5, 2010 in Santa Barbara, California! Please let us know if you can celebrate with us or if you won’t be able to (or if you’re just not sure yet!): email@email.com. For travel arrangements, contact Judy the Travel Agent at 123-456-7890.”

Idea #2: A Save the Date, your email address for a response and travel info (if you want to book everything).

“Save the Date! Mary and David are getting married on June 5, 2010 in Santa Barbara, California! Please let us know if you can celebrate with us or if you won’t be able to (or if you’re just not sure yet!). And let us know where you’re coming from so we can help with your travel arrangements! email@email.com”

Idea #3: Save the Date with travel agent’s phone number, and a response card. So you would have two things:

“Save the Date! Mary and David are getting married on June 5, 2010 in Santa Barbara, California! For travel arrangements, contact Judy the Travel Agent at 123-456-7890.”

Then, you’d include a separate response card:

“We know your plans might change, but let us know if you think you will be able to celebrate with us! __Yes ___No ___Unsure right now.”

Idea#4: Save the Date with Response Card that gives you the travel info:

“Save the Date! Mary and David are getting married on June 5, 2010 in Santa Barbara, California! Please send back the enclosed response card ASAP so we can help with your travel plans!”

And a reponse card:

“We know your plans might change, but let us know if you think you will be able to celebrate with us! __Yes __No __Unsure right now. We would like to help you with travel arrangements by working with Judy the Travel Agent. Which airport would you be flying out of if you can attend? ___. Thanks! We look forward to celebrating with you next June!”

Remember, if you include a response card, be sure that it is addressed and stamped!

Good luck!

~ Natasha

Want to share pictures of your save the dates, along with photos of all your wedding festivities? Check out online photo albums! Have wedding questions? Email me! Editor@theweddinglens.com

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