Getting Your Wedding Guests There: Transportation!

Wedding Car photo from The Wedding Lens!

Depending on the type of wedding you’re having, and where, you may require your guests to do a bit of traveling. In most cases there are 3 times that transportation is necessary for your wedding guests:

  • from hotel to wedding ceremony site
  • from wedding ceremony site to wedding reception site (if in different locations)
  • from wedding reception site to hotel

While some of your guests may be locals and/or may have cars or rent cars, not everyone will do that — or be able to do that. Remember, going to a wedding is expensive! Sometimes people try to save money in whatever ways that they can. There are basically 3 options to resolve the transportation quandry:

  • rent a shuttle bus service or multiple cars to take care of your guests
  • organize a carpool where people with cars and pick up those without cars
  • give out cab numbers

Obviously renting a shuttle is the most expensive option, but it also alleviates a lot of stresses that guests have about attending weddings. The shuttle can pick up guests at the hotel, bring them to the venues, and return them home at the end of the evening. Be sure to rent the vehicles for at least one hour longer than you think you’ll need them; because of their own obligations, it may not be possible to make this change at the last minute.

Organizing a carpool requires a bit of coordination. If you decide to do this, ask someone who isn’t the couple getting married to figure it out. You can ask people whether they have a car to transport people (and the number of people) on the RSVP card. Or you can send out emails to guests later, as the date gets closer and people solidify plans. Be sure that if you are asking people to carpool that the guests stick together from hotel to ceremony, ceremony to reception, and reception to home again.

In terms of giving out cab numbers, I think that even if you do the above, you should ALWAYS have cab numbers on hand. Put a stack of business cards by the door at the reception. Have the information on your wedding reception invitation and on your wedding website. Put cab numbers everywhere! Why? Because sometimes a guest has more to drink than they intended and they just can’t (and shouldn’t!) drive. The more available cabs are, the more likely you are to avoid someone getting in their car to try to “make it home.” So just avoid that and give out cab numbers everywhere.

What will you do? Happy transporting!

~ Natasha

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2 Responses

  1. […] you’re not providing transportation for your guests have cab numbers readily available. People drink & they have to get home — make it easy […]

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