How to Plan Your Wedding: When To Do What (Part II)

The last blog post I wrote was all about how to plan your wedding — from moment of engagement until the final steps. What I didn’t include were things to know for the day of and miscellaneous things that come up whilst planning your wedding. That’s what I’m going to do here!

For the Day

  1. Put other people in charge! Your wedding party and friends and family should be able to help you with some last minute things that need to happen. Also, be sure that you don’t forget any of the top 5 things people forget! This means that you should make sure you have things like safety pins, bandaids, and tissues. But also make sure someone takes care of your personal stuff (like your camera).
  2. Someone will need to: set-up the guestbook, give money to vendors (and be sure to tip the vendors!), transport flowers, hold emergency items, put out the favors, and place cards with the info on your online photo album website!
  3. Remember to EAT during the reception!
  4. Clean-up & Recycling. Make sure you put people in charge of cleaning up and/or recycling. This should be planned for in advance, but someone in the wedding party should make sure it gets done — especially if it’s not something the venue does for you. By the way, consider donating leftovers to a foodbank.
  5. Stay calm, have fun, and enjoy the moments! Here are some tips for staying calm & tips to make sure you enjoy every moment.

Miscellaneous Wedding Planning

I referred to some of these aspects of wedding planning in the Part I, but here’s everything compiled:

  1. Children-free weddings:
    1. whether to have children or not
    2. how to tell your guests that their children may not attend.
  2. Registries:
    1. what to do about wedding gifts (generally – for both you & the guests)
    2. tips on the gift registry
    3. how to tell people where you’re registered
    4. how to ask for gift cards or money instead of gifts
    5. how to deal with anonymous or unlabeled gifts
    6. what to do if you need to return or exchange a gift
  3. Wedding insurance
    1. All about wedding insurance
  4. Showers, Bachelor/Bachelorette Parties, Rehearsal dinners, Afterparty, Honeymoon: While this blog focuses on wedding planning, it’s important to think about these aspects of the pre- and post-wedding. Some families and friends assume that all five will take place. Others don’t find them necessary! You should do what YOU want!
  5. Staying together the night before: Consider whether you want to stay together the night before the wedding or not. Tradition says you should stay separately, but some couples find it more soothing to be with the love of their lives on one of the most stressful nights.
  6. Thank you notes
    1. when to send thanks especially when gifts come before the wedding date
    2. tips on writing thank you notes!
  7. Being charitable: How to get married AND be charitable at the same time!
  8. Wedding photos: Many times, the best part of the post-wedding is seeing the candid shots that your friends and family took. But a lot of times they’re all over the place on different websites. Make sure all your guests’ upload their photos into ONE online photo album! Give out the website info at the wedding, sign up in advance so The Wedding Lens can send reminder emails, and write the info into your thank you notes! Either way, make sure your photos are easily accessible, viewable, and downloadable!

Remember to check out our Green Wedding Tips and our Cheap Wedding Tips to help save your wallet & save the environment!

Still have questions? Email me! natasha@theweddinglens.com

~ Natasha

Advertisements

How to Find a Wedding Venue or Location

If you’re trying to plan your own wedding, one of the first things you will think about is the venue! One thing to keep in mind is that you should try to be flexible in selecting your dates. Your ideal venue might not be available on the particular date you want, but maybe it will be free the following week. You never know!

Wedgewood Banquet Center at Crystal Springs Golf Course in Northern California, Photo from The Wedding Lens!

Though there are a lot of things to keep in mind when you’re choosing your venue, the top three concerns are: 1) cost, 2) comfort, and 3) date.

Finding the venue

The first step in finding locations for your wedding is thinking about what you want and checking your budget. Do you want a beach wedding? A wedding in the mountains? A wedding in a restaurant? Or in a hotel? Think about what you want.

Get an idea of what’s out there. Start searching the web! If you’re in California, Chicago, or Washington DC, I highly recommend checking out Here Comes the Guide which lets you search by type of location (site views, site types) and by region or locale. You’ll note that the prices aren’t included — because, as The Guide explains, there are way too many variables to give you a specific number. If you’re not in those areas, just search for your location + wedding venue. once you start looking around, you’ll gather what you like, what each venue includes, and what is out there.

Questions to ask the venue

You should keep in mind your budget and what you want from your venue – but you might not know what it is you want. Here are some questions to ask and things that venues may (or may not) include. Getting answers to these questions may prove that the location is perfect (or absolutely NOT) for you! And, of course, Here Comes the Guide has another great list of questions to ask when looking at a venue!

When reviewing this, keep in mind whether the venue is for both your ceremony and your reception. Some of these questions apply only if you’re looking for a venue for both. Other questions (like about chairs & set up) apply regardless.

  • Seating/guests
    • How many people can they seat/fit?
    • How much is the deposit/down payment? Is it refundable?
    • Does the venue provide chairs? Do you need to rent chairs?
    • Do they charge for the chairs/setting up chairs?
  • Facilities
    • Is there a dressing area for the bride & groom?
    • Are there bathrooms accessible to guests?
    • Is it wheelchair accessible?
  • Food, drinks, & catering
    • Does the venue provide food, drinks, or other catering? Do they have preferred vendors?
    • If they have food & drinks for weddings, then find out a price range, you will select your final food/drink options later. Most venues give a per person rate. (Be sure to check whether each price option includes a buffet, a seated dinner, an open bar, limited drinks, etc.)
    • Can vendors use the kitchen facilities? (Are there kitchen facilities on site?)
    • Is there a per-person cake charge?
    • Is there an additional charge for linens and utensils?
    • Is there a service charge for serving the meals?
  • Music, Dancing, Flowers & Decorations
    • Does the venue have a dance floor? Does it cost extra?
    • Does the venue permit amplified music?
    • Is there a sound system? Can an outside DJ or band use it? Is there a cost
    • Do they permit decorations/flowers? Can you bring in decorations from outside or does it have to be done through the venue? What is the charge?
  • Miscellaneous
    • Do they charge for clean up
    • Does the venue require wedding insurance? (Check out the blog post on wedding insurance if you have no idea what this is!)
    • Are there restrictions on the site? (no confetti, etc)
    • Do they have any other costs and fees? (service charges, etc)

 Remember, before you accept anything, make sure that you check out the venue in person — and see if you can look at it during the time of day you want to get married. That way you can see if there is sufficient lighting or anything else you should know.

And, before you sign ANYTHING, make sure you read the contract thoroughly! What happens if one side or the other needs to cancel at the last minute? Do you have to pay all the fees anyway?

Good luck!

~ Natasha

All About Wedding Insurance

//wedding.theknot.com/wedding-planning/wedding-budget/articles/wedding-insurance-101.aspx

picture from theknot.com

 

Yes, you read that right! Wedding insurance: what is it? do you need it? should you get it? Obviously people have various thoughts on this, so here is a quick tutorial.

What is wedding insurance?

Like other forms of insurance, wedding insurance protects your investment in the wedding. The insurance policy you purchase will cover various aspects of the wedding.

Why?

Well, there are a number of things that could go wrong on your wedding day or before your wedding that might make you want to (or have to) postpone the big day.  For example, before your wedding, a vital member of the party or the family may get sick and be unable to attend. That person might be important enough that you want to hold off until they are well.  Or, on the day of the wedding, the officiant might not show up – which might mean that you have to pay even more to get a new one to show up that day. These situations would be covered.

Wedding-Day-Insurance.Com informs us that the top five claimable items from your wedding are:

  • damaged wedding attire
  • re-taking wedding photographs
  • canceling the wedding because of illness or bereavement
  • caterers not showing up
  • loss of wedding rings (whoops!)

In other words, wedding insurance can take care of some of the anxieties you might have about planning your wedding day…. namely, the “what ifs.”  One site encourages paying the average price of $150 – $500 just for the peace of mind, especially in this economic environment.  The same site has suggestions for which websites to check out.

Why not?

READ the contracts with your vendors. They might have contingencies that obviate the need for wedding insurance.

Maybe you dont think it’s worth it! I have a friend who didn’t even consider getting wedding insurance… and she has no qualms with that. It’s really a worst-case-scenario path to take.

Did you get wedding insurance? Will you?

~Natasha