I recently wrote a blog post on how to find your wedding venue. I discussed a number of questions about the costs of the venue — which I think are important enough to reiterate! I also am adding questions to this list that you should keep in mind before actually signing any contract with a venue. If you’re looking to double check questions that you should ask, be sure and check out the Here Comes the Guide questions to ask when evaluatingĀ a wedding location.
General questions on costs/facilities to ask
- Seating/guests
- How many people can they seat/fit?
- How much is the deposit/down payment? Is it refundable?
- Does the venue provide chairs? Do you need to rent chairs?
- Do they charge for the chairs/setting up chairs?
- Facilities
- Is there a dressing area for the bride & groom?
- Are there bathrooms accessible to guests?
- Is it wheelchair accessible?
- Food, drinks, & catering
- Does the venue provide food, drinks, or other catering? Do they have preferred vendors?
- If they have food & drinks for weddings, then find out a price range, you will select your final food/drink options later. Most venues give a per person rate. (Be sure to check whether each price option includes a buffet, a seated dinner, an open bar, limited drinks, etc.)
- Can vendors use the kitchen facilities? (Are there kitchen facilities on site?)
- Is there a per-person cake charge?
- Is there an additional charge for linens and utensils?
- Is there a service charge for serving the meals?
- Music, Dancing, Flowers & Decorations
- Does the venue have a dance floor? Does it cost extra?
- Does the venue permit amplified music?
- Is there a sound system? Can an outside DJ or band use it? Is there a cost
- Do they permit decorations/flowers? Can you bring in decorations from outside or does it have to be done through the venue? What is the charge?
- Miscellaneous
- Do they charge for clean up
- Does the venue require wedding insurance? (Check out the blog post on wedding insurance if you have no idea what this is!)
- Are there restrictions on the site? (no confetti, etc)
- Do they have any other costs and fees? (service charges, etc)
Specific Questions to ask yourself to make sure the venue is right — at the right time
- Go to the venue at the time of day you want to get married to make sure the lighting is right and sufficient.
- Is there sufficient lighting? Ask the venue if there is additional lighting available.
- If it is outdoors, are there coverings or tents that can go up if it rains? Can you bring in umbrellas? (Are there charges for tents? What is the charge?
- Do you like the people at the venue? Can you work with them?
- If they require a certain vendor, is that okay with you? Do you like the vendors?
Questions to ask about the contract before you sign
- What happens if one side or the other has to cancel? Do you still have to pay fees? Can you get reimbursed if it’s their fault?
- Is there a contingency plan if it’s outdoors and it rains?
- Are they requiring you to do something you do not want to do or incur costs that you dont want to incur?
- READ it thoroughly! Make sure you understand it. Take your time, don’t feel strong-armed into signing it. If you can, have someone else who isn’t involved in the process read it too. They might see something you didn’t.
~ Natasha
Filed under: How-To, Tips, Wedding Advice, Wedding Planning | Tagged: ask, catering, ceremony, contract, food, location, questions, reception, venue | 2 Comments »